Finance & Operations Manager

Job Description – Finance & Operations Manager

Position: Finance & Operations Manager

Reports to: General Manager / Owner

Location: Addis Ababa, with travel to operational sites as required

Apex Confectionery is hiring on behalf of MYMR Trading PLC is an Ethiopian coal supply and mining company serving industrial customers, particularly cement manufacturers. The company sources and supplies locally produced coal and is expanding into direct coal-mining operations. Its activities involve coordinating mining and loading operations, customer-assigned and third-party transportation, procurement, delivery documentation, invoicing and collections. The business therefore requires close coordination between finance, logistics, field operations, customers and suppliers.

Job Purpose

The Finance & Operations Manager is responsible for managing MYMR’s complete finance function while coordinating the company’s day-to-day commercial and operational activities. The role will ensure strong financial controls, accurate reporting, disciplined cash management, efficient procurement, reliable truck and delivery coordination, timely customer collections, and effective administration of office and operational staff.

Key Responsibilities

1. Finance & Financial Control

• Manage the complete accounting and finance function of MYMR.

• Prepare accurate monthly P&L, Balance Sheet and Cash Flow Statements.

• Prepare and continuously update cash-flow forecasts and working-capital requirements.

• Manage accounts receivable, accounts payable, bank reconciliations and general ledger controls.

• Monitor customer collections and actively follow up overdue receivables.

• Prepare AR/AP aging reports and short-term liabilities/commitments.

• Manage budgeting, expenditure control and budget-vs-actual reporting.

• Ensure proper documentation and authorization of all payments

• Coordinate payroll and employee-related financial payments.

• Ensure timely VAT, withholding tax, pension, profit tax and other statutory filings.

• Coordinate external audits, tax matters and relationships with banks and financial institutions.

• Maintain strong internal controls and ensure that company funds and assets are properly safeguarded.

• Support loan applications, loan administration and repayment monitoring.

• Operations & Logistics

• Coordinate trucks assigned by MYMR's customers for product collection and delivery.

• Arrange and manage rented third-party trucks whenever additional transportation is required.

• Track truck assignments, dispatches, loading, deliveries, turnaround time and transport costs.

• Coordinate closely with customers, suppliers, mining/production sites and transport providers to ensure uninterrupted operations.

• Maintain proper records of quantities dispatched, delivered and acknowledged by customers.

• Reconcile delivery documents, weighbridge tickets, goods-received notes and invoices before billing and collection.

• Identify and resolve operational delays, shortages, transport issues and documentation discrepancies.

• Procurement & Administration

• Manage purchases of fuel, spare parts, supplies, equipment and other operational requirements.

• Obtain and compare supplier quotations and ensure purchases are commercially justified and properly approved.

• Verify purchases, receipts and supplier invoices before payment.

• Maintain appropriate controls over company inventory, consumables and operational supplies.

• Coordinate office staff and ensure effective allocation and follow-up of administrative responsibilities.

• Maintain organized financial, procurement, customer, supplier and operational documentation.

• Ensure licenses, insurance, contracts and other key company documents are properly maintained and renewed on time.

Management Reporting Provide management with:

• Daily: Cash/bank position, collections and major payments.

• Weekly: Cash-flow forecast, receivables/payables, upcoming liabilities, procurement status and key operational issues.

• Monthly: P&L, Balance Sheet, Cash Flow, budget variance, customer profitability and overall operational performance.

Key Performance Indicators

• Accuracy and timeliness of financial reporting.

• Cash-flow management and availability of working capital.

• Customer collection performance and reduction of overdue receivables.

• Compliance with tax and statutory obligations.

• Cost control and adherence to approved budgets.

• Accuracy of truck, dispatch and delivery documentation.

• Reduction in operational and transportation delays.

• Procurement cost, quality and turnaround time.

• Strength of financial and operational controls.

Job Requirements

Qualifications & Experience

• Master’s degree in Accounting, Finance, Business Administration or related field.

• Minimum 8 years of relevant finance/accounting experience, preferably with operational or logistics responsibilities.

• Strong knowledge of Ethiopian tax, accounting and statutory requirements.

• Strong Excel and accounting-software skills.

• Highly organized, analytical and capable of working independently.

• Strong follow-up, negotiation and problem-solving skills.

• Must be hands-on, disciplined and comfortable managing both financial details and daily operational execution.

How To Apply

Application Instructions

Applicants who meet the required qualifications, work experience, and skills for the positions listed above may apply within 10 (ten) working days from the date of publication of this announcement.

Applications may be submitted in person or by email to:

Email: hr@apexsweets.com

Address:

Akaki Kaliti Woreda 07, Industry Village

For more information, please contact:

0981849409 or 0932614646