Document Field Specialist / ID Field Specialist

We are seeking a highly organized and proactive Document Field Specialist to manage all government-related documentation processes for our Chinese staff. This role serves as the primary liaison with the Ethiopian Investment Commission (EIC), Immigration Office, and Fayda-ID Center. The ideal candidate will possess deep knowledge of local labor and immigration regulations, ensuring full compliance and the seamless processing of work permits, visas, and national IDs.

•  Be responsible for on-site submission of documents at the Ethiopian Investment Commission (EIC), Immigration Office and Fayda-ID Center, handling the application, renewal and cancellation of work permits and Fayda-ID for Chinese staff.

• Pre-check and organize application materials before visiting government authorities to avoid failed visits due to incomplete documents.

• Communicate and coordinate with government officers on-site, respond to document inquiries, supplement materials and resolve approval rejection issues.

• Track the progress of all permit applications, regularly follow up on approval status and update the HR supervisor and Office Director in a timely manner.

• Maintain a complete document ledger to record the expiry date of each staff’s permits and all processing milestones.

• Collect, file and archive all official receipts and approval documents; distribute original permits to employees after completion.

• Assist with visa extension and related employment registration matters required by local labor authorities.

• Complete other field HR assignments arranged by the HR Supervisor.

Job Requirements

Experience: A minimum of 3 to 5 years of proven experience in a similar documentation or field liaison role, preferably within a multinational or fast-paced corporate environment.

Knowledge: In depth understanding of Ethiopian immigration, and the operational procedures of the EIC, Immigration Office, and Fayda-ID Center.

Skills:

• Strong organizational and time-management skills with a high level of attention to detail.

• Excellent communication and negotiation skills to effectively interact with government officials.

• Proficiency in MS Office Suite (Excel, Word) for maintaining ledgers and reports.

• Fluency in English and Amharic is required; knowledge of Chinese is an advantage.

How To Apply

Apply on Ethiojobs